Personal Assistant (Bilingual – English/Spanish) - Orange County PLACED

Personal Assistant (Bilingual – English/Spanish)

Location: Los Angeles (Crystal Cove, 92657) & Dana Point, CA

Compensation: $110,000–$130,000 DOE + Full Benefits (100% coverage) + Year-End Bonus

Schedule: Full-time, Monday throught Friday, with flexibility to work from home 2–3 days per week.

---

Overview

A wonderful busy family is seeking a highly organized, bilingual Personal Assistant to manage a blend of professional, family, and lifestyle priorities. This is an ideal opportunity for a skilled PA who wishes to grow into a more senior management-level role over time, assuming greater operational and leadership responsibilities within the household and business environment.

The role requires exceptional organization, loyalty, and discretion, with the ability to thrive in a fast-paced, high-profile, and family-oriented setting. The successful candidate will be proactive, emotionally intelligent, and able to anticipate needs before they arise.

This position offers a hybrid schedule, allowing 2–3 work-from-home days per week when the principal is traveling or does not require in-person support.

Administrative Support

• Serve as a trusted partner and gatekeeper, attending meetings, taking detailed notes, and following up on all action items.

• Collaborate with international brands, legal teams, and business partners on projects involving branding and licensing of the family name and image.

• Provide strategic input and act as a sounding board to the principal on key decisions and initiatives.

• Manage complex calendars across multiple time zones for professional and family commitments.

• Draft, review, and manage correspondence and documentation with accuracy and confidentiality.

• Take ownership of projects and execute them with autonomy and precision.

Travel Coordination

• Plan and execute domestic and international travel for the principal and family, including passports, visas, detailed itineraries, and logistics.

• Coordinate with concierge and travel services to ensure seamless experiences.

• Occasionally travel in advance to confirm accommodations and prepare destinations as needed.

Personal & Family Support

• Manage school schedules, medical appointments, and applications for three children (ranging from elementary to college prep).

• Organize children’s travel, extracurricular activities, and family celebrations or events.

• Maintain confidentiality while balancing multiple priorities with sensitivity and warmth.

Household & Vendor Management

• Oversee household operations across multiple properties, including supervision of domestic staff (housekeepers, vendors, contractors).

• Maintain vendor relationships and coordinate maintenance, deliveries, and services.

• Assist with household events and gatherings, ensuring the highest level of presentation and discretion.

Ideal Candidate Profile

• Experience: 5 + years in a similar personal assistant role supporting UHNW families or principals.

• Language: Fluency in Spanish and English is essential.

• Skills: Exceptional organizational, communication, and problem-solving abilities. Must be tech-savvy and comfortable using digital tools for scheduling, document management, and communication. 

• Press & Public Image: Familiarity working with stylists, publicists, and members of the press is highly advantageous.

• Personality: Professional, warm, discreet, loyal, and emotionally intelligent, with excellent judgment and common sense.

• Travel Savvy: Experience coordinating complex international and domestic travel.

• Local Knowledge: Strong familiarity with Los Angeles and Orange County vendors, restaurants, and resources.

• Additional: Paralegal or legal coordination experience is a plus; understanding of UHNW household structure and security protocols preferred.

Additional Details

This role is offering a blend of personal support functions, with the opportunity to expand into a management-level position over time. The principal values a long-term partnership, professionalism, and the ability to anticipate needs with initiative and grace.

The position does requires a 24/7 mindset and occasional travel flexibility. 

APPLY FOR THIS POSITION