Personal Assistant – Palm Beach / Delray Beach, FL
Personal Assistant – Palm Beach / Delray Beach, FL
Schedule: Monday–Friday, 8:00 AM – 5:00/6:00 PM (with flexibility)
Start Date: ASAP
Compensation: $110,000–$130,000 DOE + Medical & Dental Benefits
A dynamic, detail-oriented Personal Assistant is needed to support a busy entrepreneurial couple in Palm Beach/Delray Beach. Based in Delray Beach near Federal Highway, this role requires a proactive professional who thrives in a fast-paced, ever-changing environment and takes full ownership of responsibilities from start to finish. The principal is a Type-A individual who values precision—for example, even a misaligned document sheet can be distracting.
The role is primarily personal support (90%) with some executive assistant duties (10%), including creating expense reports and managing QuickBooks. Candidates should be confident, tech-savvy, and experienced with tools like Trello, taking tasks from assignment to completion independently. The couple has two dogs and two birds, and the PA may occasionally check on the home, refill the birds’ water, collect mail, or bring in packages when the principals are away.
The principals enjoy hosting themed events for high-net-worth individuals, and the PA will be expected to execute events with precision once ideas are conceptualized. The family also owns a home in the Blue Ridge Mountains, requiring the PA to coordinate arrival and departure details with household staff. The principal is in her early 40s, creative, and launching a wellness program focused on chakras, space cleansing, and past life regression. The ideal candidate will be able to think outside the box and adapt to a creative, evolving lifestyle.
Key Responsibilities
- Provide 90% personal support and 10% executive support, managing the principal’s daily personal and household needs.
- Oversee household tasks, errands, shopping, and personal appointments.
- Assist with event planning, holiday gatherings, and themed parties, ensuring execution with precision.
- Create and maintain spreadsheets, schedules, and task lists.
- Use Trello to track projects and ensure timely completion.
- Manage expense reports and QuickBooks confidently.
- Support wellness initiatives, including healthy eating and accountability.
- Care for household pets, ensuring their needs are met.
- Coordinate travel and logistics for the Blue Ridge Mountains property, including communication with housekeeping.
- Stay current with smart home technology and integrate solutions as needed.
- Anticipate needs, problem-solve creatively, and complete tasks independently.
Qualifications
- Prior experience as a Personal Assistant or in a similar role supporting high-level individuals.
- Tech-savvy and proficient in Trello, Excel, and other organizational tools.
- Strong attention to detail, highly organized, and able to prioritize tasks effectively.
- Mature, responsible, discreet, and demonstrates excellent judgment.
- Flexible, adaptable, and able to support a Type-A, detail-oriented couple.
- Comfortable around pets and willing to provide care as needed.
Ideal Candidate
- Highly proactive and able to take initiative without constant direction.
- Accountable and able to support the principals’ wellness goals.
- Creative thinker who enjoys problem-solving and completing tasks fully.
- Positive, resourceful, and committed to creating an organized, stress-free environment for the principals.
Salary: $110,000–$130,000 DOE
Benefits: Medical & Dental Offered
