Personal Assistant / Executive Assistant - Puerto Rico - PLACED

Position: Personal Assistant / Executive Assistant
Location: West Point Beach, Dorado, Puerto Rico
Compensation: $70,000 - $90,000 annually, plus benefits

Overview

A warm and respectful family living in West Point Beach, Dorado, seeks a highly organized and professional Personal Assistant / Executive Assistant to provide full administrative support and oversee household operations.

This role will be primarily office-based (three to four days per week at Mr.’s office) with one day per week at the family’s 5,000 sq. ft. residence to coordinate vendors and ensure smooth property management.

The family resides in Puerto Rico approximately seven months of the year, with three adult children visiting periodically. The successful candidate will be detail-oriented, discreet, and adaptable, providing seamless support in both business and household settings.

The ideal candidate will  be in Puerto Rico currently, or have a connection to the island.

Key Responsibilities

• Provide full administrative support, including:
• Calendar management and scheduling of personal and household activities
• Email correspondence and communication on behalf of the principals
• Credit card reconciliation, bill payment coordination, and expense reporting
• Filing, recordkeeping, and general office administration
• Should have excellent communication skills in English and Spanish
• Should be tech-savvy confident using Microsoft Office Suite and Apple
• Coordinate and schedule household vendors, contractors, and service providers; ensure quality and timely completion of work
• Maintain household records, contracts, and vendor contact lists
• Track and oversee property-related projects and maintenance schedules
• Assist with personal tasks, reservations, and travel arrangements as needed
• Liaise between principals, household staff, and outside vendors to ensure efficient communication and execution
• Provide flexibility for occasional support when the family travels to their ranch or summer residence in North Carolina (desirable, but not essential)

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or Household Manager with strong administrative responsibilities
• Demonstrated ability to manage schedules, finances, and vendor coordination
• Tech-savvy with excellent proficiency in Microsoft Office / Google Suite and digital communication tools
• Strong organizational and time management skills; ability to prioritize multiple tasks
• Excellent written and verbal communication skills; highly professional demeanor
• Conversational Spanish preferred, but not required
• Comfortable working around pets (family has a small dog and a cat)
• Based in Puerto Rico or with strong ties to the island (family will consider relocation for candidates with local roots)
• Trustworthy, discreet, adaptable, and service-oriented

Compensation & Benefits

• Salary:$70,000 - $90,000, depending on experience
• Two weeks’ paid vacation
• One week of paid sick leave

Medical benefits package

APPLY FOR THIS POSITION