Full-Time Personal Assistant Manhattan, NY - PLACED
Full-Time Personal Assistant
Location: Manhattan, New York
Overview
A wonderful, dynamic family living in Manhattan is seeking to hire a full-time Personal Assistant who may also have prior experience as a nanny. This is a dual role combining high-level personal assistant responsibilities with light childcare support for a busy, entrepreneurial household.
The Family
Both principals work from home at times and are driven, fast-paced business professionals. The family live on the upper west side of Manhattan. There is the family’s primary apartment and new office apartment all in the same building. Additionally, the family have a vacation home in Rye.
Mr. and Mrs. have three children under 12, all of whom attend school full-time. The household is staffed with an au-pair and Filipino nanny housekeeper, organized, and energetic, and they value flexibility, discretion, and a true team-player mindset.
The priority of the role is alleviating mom of some of the stress related to running multiple homes, detailed travel logistics, school pick up and drop off, family vacations, dinners, birthdays and all calendaring. Clear communication is essential.
The family are looking for a candidate who can self-manage, who is proactive, who communities clearly, is great with children and vested in a long-term partnership.
Schedule & Flow of the Day
Morning support includes assisting with getting the children off to school-directing and coordinating staff.
Midday hours could be remote, depending on the day and needs of the household.
Afternoon support typically resumes between 3:00–5:00 PM, including:
• Scheduling school pick-ups
• Oversite of transportation to after-school activities
• Homework support and coordination
• Ensuring dinner is prepared or ordered
• Engaging additional support staff, as needed
There is significant flexibility for the right candidate, including staggered hours or partial remote work during the day.
Responsibilities
Administrative & Calendar Management
• Heavy calendar management for both principals and children to include staff scheduling
• Coordinating children’s schedules, school events, medical appointments, birthdays, and gifting
• Assisting with email correspondence and administrative tasks
Household & Logistics Management
• Household logistics, travel coordination, and entertaining support
• Liaising with and coordinating household staff
• Running errands and overseeing vendors
• Vendor scheduling management vetting and oversight – approvals etc
• Maintaining all passwords and codes for phones, alarms, emergency contacts, vendor contacts – creating and maintaining a house manual
Technical & Organizational
• Strong proficiency with Microsoft Office Suite, tech savvy and highly adaptable, pivot on a moment's notice. Confident using Slack, WhatsApp, and other communication tools to update parents throughout the day. Should be confident with all smart home technology.
Optional but Highly-Valued
• Bill pay and light financial reconciliation, QuickBooks, confident with financial tracking and reporting
• Homework assistance and educational support (educational background a plus)
Ideal Candidate
• Highly flexible, hands-on, and proactive
• Comfortable jumping in wherever needed
• Exceptionally organized with strong administrative and multitasking skills
• Warm, confident, and genuinely wonderful with children
• Calm and capable in a fast-paced environment
• Discreet, professional, and service-oriented
• Local to Manhattan or within a 20–30-minute commute
Additional Notes
• No travel is currently required; however, the family may be open to discussing travel in the future if the candidate is interested
• Must be legally authorized to work in the United States and possess an excellent command of written and spoken English
• Monday through Friday - some weekend coverage - work from home possible at times throughout the day
Compensation & Benefits
• Salary: $110,000–$140,000, commensurate with experience
• Benefits offered
• Full-time, long-term opportunity with an exceptional family
