Personal Assistant/Executive Assistant_Los Angeles/Florida - PLACED
PA/EA - Los Angeles, CA/Florida - Ukrainian or Russian background/dialect strongly desired.
A wonderful young family currently in Los Angeles is moving to Key Biscayne, Florida in early 2024. The family is from Ukrain and would love an EA/PA who shares similar cultural values and/or can understand and speak the language. The perfect candidate will have a minimum of five years’ experience as a disciplined and forward-thinking private PA/EA working for a fast-paced UHNW or VIP family.
We are seeking someone with longevity in prior positions, good knowledge of LA, and experience in coordinating multiple agendas and activities. Must be open to relocation when the family moves to Florida in the new year.
The candidate must have the ability to create detailed itineraries, think outside the box, and have a 24/7 mindset. This is wonderful respectful family who appreciate hard work and are seeking a candidate who is looking for a long term commitment.
Lifestyle management is a big portion of this role; must be flexible in terms of working schedule.
The expectations of the personal assistant include:
- Running errands
- Travel as companion with the principal; must be passport ready
- Sit in on meetings and take clear and concise notes.
- Tracking and receiving deliveries between multiple households
- Managing multiple calendars, meetings, and appointment reminders for the principal and her family and guests
- Ordering lunch/dinner/invites & RSVP’s, coordination of planes, domestic staff with clear communication with corporate offices globally.
- Detailed itineraries, travel logistics, to include booking flights, charters, restaurant reservation, domestic and international travel.
- Ensuring secondary residences and vacation homes are prepared for the principal's arrival and updating all staff of preference changes.
- Supporting personal shopping, gifting, tracking of RSVP's, packing, and unpacking for travel, management of all passports/visas for the principal and their direct family
- Correspondence on behalf of the principal with contractors, staff, business associates, etc.
- Confident in the use of/ and updates to all computers, mobile devices, apps, documentation of codes/passwords etc.
- The ideal candidate will be highly tech-savvy.
- Must be physically in good shape, have an air of confidence and can represent our client in meetings.
- Prior experience with stylists, working with and scheduling interior designers on a national and international level would be advantageous.
- Must be highly detailed, have a 24/7 mindset, excellent work ethic, and enjoy a fast-paced, respectful work environment.
- Prior experience working with security and secret service welcomed.
- Must have excellent driving skills.
- Must be travel ready at moment’s notice.
- Must have a valid driver’s license.
Compensation:
- $110,000 to $130,000 annual salary
- Full benefits package
- 2 weeks paid vacation
- Must pass a criminal background and MVR check
