Personal Assistant / Executive Assistant (PA/EA)

Private Principal | California | $150,000–$180,000

Location: California – Candidates currently based in California or open to relocating within the state are encouraged to apply.
Position: Full-Time, Senior-Level Executive Personal Assistant / Executive Assistant
Salary: $150,000–$180,000 annually, depending on experience
Benefits: Medical, dental, and vision insurance
Paid Time Off: Two weeks paid vacation and one week paid sick leave
Start Date: Within the next month

Position Overview

A wonderful, highly respected, internationally connected principal relocating to California is seeking an exceptionally experienced, polished, and highly organized Executive Personal Assistant / Executive Assistant to support all aspects of a busy professional, personal, social, and family life.

This is an outstanding opportunity for a career PA/EA who thrives in a fast-paced, highly visible environment and enjoys supporting a principal with extensive international business interests, board commitments, professional relationships, and a busy personal and social calendar.

Our client is warm, approachable, respectful, and an outstanding communicator. The working environment is professional, polite, appreciative, and collaborative. We are looking for someone who shares these values and brings a positive, energetic, and service-oriented approach to their work.

The successful candidate will have exceptional administrative and organizational skills, advanced technological capabilities, and the confidence to manage complex calendars, international travel, business meetings, personal affairs, and the many moving parts of a busy principal's life.

This position requires someone who is driven, focused, resourceful, adaptable, and naturally proactive. Someone who can anticipate needs, manage competing priorities, and respond calmly and professionally to last-minute changes.

Required Experience & Professional Background

We are seeking a senior-level, career Executive Personal Assistant / Executive Assistant, ideally with a minimum of 7–10 years of relevant experience supporting ultra-high-net-worth individuals, prominent business leaders, international principals, or high-profile families.

Candidates must have substantial experience managing complex professional and personal calendars, international travel, business and board meetings, confidential correspondence, family affairs, and detailed logistics.

Candidates who have previously supported international dignitaries, prominent political figures, diplomatic families, senior business leaders, or globally recognized principals are particularly encouraged to apply.

Our client is primarily business-focused, and we are particularly interested in candidates who have worked in sophisticated corporate, international business, diplomatic, or executive environments. The ideal candidate will have the experience and versatility to seamlessly bridge the principal's professional business affairs with personal, family, and domestic support, understanding the different expectations, responsibilities, and levels of discretion required in each environment.

An understanding of both European and American approaches to executive assistance, private service, professional etiquette, and cultural expectations would be a significant advantage.

We are particularly interested in candidates who have worked in sophisticated, internationally connected environments and understand the importance of discretion, diplomacy, protocol, and professional boundaries.

The successful candidate should be culturally aware, well-traveled, adaptable, and confident interacting with individuals from different backgrounds and nationalities.

This is not an entry-level or traditional administrative assistant position. The successful candidate must have the maturity, confidence, judgment, and experience to operate independently, anticipate the principal's needs, manage competing priorities, and represent the principal professionally at the highest level.

Equally important, we are looking for someone who is genuinely hands-on, technologically proficient, energetic, adaptable, and completely without ego.

The ideal candidate will be equally comfortable coordinating a high-level international board meeting, managing complicated travel arrangements, or assisting with the family's personal errands and day-to-day needs.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive executive and personal administrative support to the principal and, as required, extended family members.

• Manage complex and frequently changing calendars, appointments, business meetings, social engagements, and family commitments.

• Coordinate detailed business meetings, board meetings, conference calls, and professional engagements, both domestically and internationally.

• Prepare meeting materials, agendas, correspondence, presentations, and supporting documentation as needed.

• Manage professional and personal correspondence, ensuring timely communication and follow-up.

• Maintain organized digital files, records, contacts, schedules, and confidential information.

• Track important deadlines, commitments, and outstanding matters, ensuring nothing is overlooked.

• Liaise professionally with business associates, family offices, advisors, vendors, and other key contacts.

Travel & Logistics

• Coordinate extensive domestic and international travel, including private and commercial aviation as required.

• Manage complex itineraries, accommodations, ground transportation, reservations, and detailed travel schedules.

• Anticipate travel requirements and ensure all arrangements are carefully coordinated.

• Respond quickly and efficiently to last-minute travel changes, cancellations, and schedule adjustments.

• Coordinate travel arrangements for family members and guests when required.

• Be available to travel with the principal, occasionally at short notice.

Personal & Family Support

• Assist with the management and coordination of the principal's personal affairs and family commitments.

• Oversee personal appointments, reservations, special occasions, and day-to-day logistics.

• Coordinate gifting, birthdays, anniversaries, holidays, and other important family and social events.

• Assist with planning and coordinating private events, dinners, entertaining, and social engagements.

• Manage personal shopping, special requests, and other lifestyle-related responsibilities.

• Liaise with household staff, service providers, and outside vendors to ensure seamless coordination.

• Maintain a high level of discretion and confidentiality when handling sensitive personal and family matters.

Communication & Relationship Management

• Act as a trusted point of contact, representing the principal with professionalism, warmth, and discretion.

• Communicate confidently with high-profile individuals, international dignitaries, business leaders, professional advisors, and international contacts.

• Maintain excellent working relationships with family members, colleagues, household staff, and external service providers.

• Demonstrate sound judgment, diplomacy, and an understanding of professional boundaries.

• Remain calm, composed, and solution-oriented in a demanding and constantly evolving environment.

• Understand the cultural differences and expectations associated with both European and American professional and private service environments.

Candidate Requirements

• Ideally 7–10 years of progressive experience supporting high-profile principals, senior executives, entrepreneurs, or ultra-high-net-worth individuals in a senior PA/EA capacity.

• Proven experience working in internationally connected, sophisticated, and demanding professional environments.

• Previous experience supporting international dignitaries, political figures, diplomatic families, or globally recognized principals would be highly advantageous.

• Outstanding administrative, organizational, and time-management skills.

• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Excellent working knowledge of Apple products, including Mac computers, iPhones, iPads, and associated applications.

• Technologically savvy, resourceful, and confident learning new systems and platforms.

• Extensive experience managing complex calendars, international travel, business meetings, and detailed logistics.

• Excellent written and verbal communication skills.

• Fluent English is essential.

• Spanish, Italian, or French language skills would be a significant advantage.

• Comfortable working in a highly visible, international environment.

• Ability to manage confidential information with complete discretion.

• Flexibility to accommodate changing schedules, occasional evenings, weekends, and short-notice requests.

• Willingness and ability to travel domestically and internationally as required.

• Candidates should be based in California or genuinely open to relocating within California.

• A proven track record of longevity, outstanding professional references, and the ability to pass a comprehensive background screening.

Personal Attributes

Personality, professionalism, and attitude are equally as important as experience.

Our client is seeking someone who is genuinely passionate about their career, takes pride in their work, and understands the importance of providing exceptional support without ego.

The ideal candidate will be:

• Driven and proactive: Someone who anticipates needs, thinks ahead, and takes initiative.

• Highly organized and detail-oriented: Able to manage multiple priorities without losing sight of the finer details.

• Polished and professional: Well-spoken, mannerly, courteous, and comfortable interacting with individuals at all levels.

• Energetic and adaptable: Someone who enjoys a busy environment and can respond positively to last-minute changes.

• Culturally aware and internationally experienced: Comfortable navigating different cultural expectations, professional protocols, and social environments.

• Discreet and trustworthy: A person of integrity who understands confidentiality and professional boundaries.

• A genuine team player: Happy to collaborate, assist colleagues, and support the wider family without ego.

• Calm under pressure: Able to remain composed, focused, and solution-oriented.

• Warm and personable: Someone who brings a positive attitude, good manners, and a natural willingness to help.

• Flexible and dependable: Comfortable with the mindset required to support a principal whose commitments extend beyond traditional business hours.

Schedule & Flexibility

This is a full-time position requiring flexibility around the principal's professional, personal, and international commitments.

While the position will have a structured working schedule, the successful candidate must understand the importance of a 24/7 service mindset, with the willingness to accommodate occasional after-hours requests, changing priorities, international time zones, and short-notice travel.

The family values professionalism, mutual respect, clear communication, and a positive working environment.

Compensation & Benefits

The family is offering a competitive annual salary of $150,000–$180,000, depending on experience and qualifications.

The compensation package includes:

• Medical, dental, and vision insurance.

• Two weeks of paid vacation annually.

• One week of paid sick leave.

• Opportunity to work closely with a highly respected, internationally connected principal.

• A professional, respectful, and appreciative working environment.

• The opportunity to establish a long-term relationship with a wonderful family.

The Opportunity

This is a fantastic opportunity for an accomplished Executive Personal Assistant who enjoys working at the highest level of private service.

The principal is exceptionally well-connected and respected internationally, with a busy professional and personal life that requires careful coordination, attention to detail, and outstanding administrative support.

We are particularly interested in candidates who have the confidence and experience to operate independently, the sophistication to navigate a highly visible international environment, and the humility to work collaboratively with others.

 

Qualified candidates who are based in California or open to relocating within the state are encouraged to apply.

(PA/EA)

Private Principal | California | $150,000–$180,000

Location: California – Candidates currently based in California or open to relocating within the state are encouraged to apply.
Position: Full-Time, Senior-Level Executive Personal Assistant / Executive Assistant
Salary: $150,000–$180,000 annually, depending on experience
Benefits: Medical, dental, and vision insurance
Paid Time Off: Two weeks paid vacation and one week paid sick leave
Start Date: Within the next month

Position Overview

A wonderful, highly respected, internationally connected principal relocating to California is seeking an exceptionally experienced, polished, and highly organized Executive Personal Assistant / Executive Assistant to support all aspects of a busy professional, personal, social, and family life.

This is an outstanding opportunity for a career PA/EA who thrives in a fast-paced, highly visible environment and enjoys supporting a principal with extensive international business interests, board commitments, professional relationships, and a busy personal and social calendar.

Our client is warm, approachable, respectful, and an outstanding communicator. The working environment is professional, polite, appreciative, and collaborative. We are looking for someone who shares these values and brings a positive, energetic, and service-oriented approach to their work.

The successful candidate will have exceptional administrative and organizational skills, advanced technological capabilities, and the confidence to manage complex calendars, international travel, business meetings, personal affairs, and the many moving parts of a busy principal's life.

This position requires someone who is driven, focused, resourceful, adaptable, and naturally proactive. Someone who can anticipate needs, manage competing priorities, and respond calmly and professionally to last-minute changes.

Required Experience & Professional Background

We are seeking a senior-level, career Executive Personal Assistant / Executive Assistant, ideally with a minimum of 7–10 years of relevant experience supporting ultra-high-net-worth individuals, prominent business leaders, international principals, or high-profile families.

Candidates must have substantial experience managing complex professional and personal calendars, international travel, business and board meetings, confidential correspondence, family affairs, and detailed logistics.

Candidates who have previously supported international dignitaries, prominent political figures, diplomatic families, senior business leaders, or globally recognized principals are particularly encouraged to apply.

Our client is primarily business-focused, and we are particularly interested in candidates who have worked in sophisticated corporate, international business, diplomatic, or executive environments. The ideal candidate will have the experience and versatility to seamlessly bridge the principal's professional business affairs with personal, family, and domestic support, understanding the different expectations, responsibilities, and levels of discretion required in each environment.

An understanding of both European and American approaches to executive assistance, private service, professional etiquette, and cultural expectations would be a significant advantage.

We are particularly interested in candidates who have worked in sophisticated, internationally connected environments and understand the importance of discretion, diplomacy, protocol, and professional boundaries.

The successful candidate should be culturally aware, well-traveled, adaptable, and confident interacting with individuals from different backgrounds and nationalities.

This is not an entry-level or traditional administrative assistant position. The successful candidate must have the maturity, confidence, judgment, and experience to operate independently, anticipate the principal's needs, manage competing priorities, and represent the principal professionally at the highest level.

Equally important, we are looking for someone who is genuinely hands-on, technologically proficient, energetic, adaptable, and completely without ego.

The ideal candidate will be equally comfortable coordinating a high-level international board meeting, managing complicated travel arrangements, or assisting with the family's personal errands and day-to-day needs.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive executive and personal administrative support to the principal and, as required, extended family members.

• Manage complex and frequently changing calendars, appointments, business meetings, social engagements, and family commitments.

• Coordinate detailed business meetings, board meetings, conference calls, and professional engagements, both domestically and internationally.

• Prepare meeting materials, agendas, correspondence, presentations, and supporting documentation as needed.

• Manage professional and personal correspondence, ensuring timely communication and follow-up.

• Maintain organized digital files, records, contacts, schedules, and confidential information.

• Track important deadlines, commitments, and outstanding matters, ensuring nothing is overlooked.

• Liaise professionally with business associates, family offices, advisors, vendors, and other key contacts.

Travel & Logistics

• Coordinate extensive domestic and international travel, including private and commercial aviation as required.

• Manage complex itineraries, accommodations, ground transportation, reservations, and detailed travel schedules.

• Anticipate travel requirements and ensure all arrangements are carefully coordinated.

• Respond quickly and efficiently to last-minute travel changes, cancellations, and schedule adjustments.

• Coordinate travel arrangements for family members and guests when required.

• Be available to travel with the principal, occasionally at short notice.

Personal & Family Support

• Assist with the management and coordination of the principal's personal affairs and family commitments.

• Oversee personal appointments, reservations, special occasions, and day-to-day logistics.

• Coordinate gifting, birthdays, anniversaries, holidays, and other important family and social events.

• Assist with planning and coordinating private events, dinners, entertaining, and social engagements.

• Manage personal shopping, special requests, and other lifestyle-related responsibilities.

• Liaise with household staff, service providers, and outside vendors to ensure seamless coordination.

• Maintain a high level of discretion and confidentiality when handling sensitive personal and family matters.

Communication & Relationship Management

• Act as a trusted point of contact, representing the principal with professionalism, warmth, and discretion.

• Communicate confidently with high-profile individuals, international dignitaries, business leaders, professional advisors, and international contacts.

• Maintain excellent working relationships with family members, colleagues, household staff, and external service providers.

• Demonstrate sound judgment, diplomacy, and an understanding of professional boundaries.

• Remain calm, composed, and solution-oriented in a demanding and constantly evolving environment.

• Understand the cultural differences and expectations associated with both European and American professional and private service environments.

Candidate Requirements

• Ideally 7–10 years of progressive experience supporting high-profile principals, senior executives, entrepreneurs, or ultra-high-net-worth individuals in a senior PA/EA capacity.

• Proven experience working in internationally connected, sophisticated, and demanding professional environments.

• Previous experience supporting international dignitaries, political figures, diplomatic families, or globally recognized principals would be highly advantageous.

• Outstanding administrative, organizational, and time-management skills.

• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Excellent working knowledge of Apple products, including Mac computers, iPhones, iPads, and associated applications.

• Technologically savvy, resourceful, and confident learning new systems and platforms.

• Extensive experience managing complex calendars, international travel, business meetings, and detailed logistics.

• Excellent written and verbal communication skills.

• Fluent English is essential.

• Spanish, Italian, or French language skills would be a significant advantage.

• Comfortable working in a highly visible, international environment.

• Ability to manage confidential information with complete discretion.

• Flexibility to accommodate changing schedules, occasional evenings, weekends, and short-notice requests.

• Willingness and ability to travel domestically and internationally as required.

• Candidates should be based in California or genuinely open to relocating within California.

• A proven track record of longevity, outstanding professional references, and the ability to pass a comprehensive background screening.

Personal Attributes

Personality, professionalism, and attitude are equally as important as experience.

Our client is seeking someone who is genuinely passionate about their career, takes pride in their work, and understands the importance of providing exceptional support without ego.

The ideal candidate will be:

• Driven and proactive: Someone who anticipates needs, thinks ahead, and takes initiative.

• Highly organized and detail-oriented: Able to manage multiple priorities without losing sight of the finer details.

• Polished and professional: Well-spoken, mannerly, courteous, and comfortable interacting with individuals at all levels.

• Energetic and adaptable: Someone who enjoys a busy environment and can respond positively to last-minute changes.

• Culturally aware and internationally experienced: Comfortable navigating different cultural expectations, professional protocols, and social environments.

• Discreet and trustworthy: A person of integrity who understands confidentiality and professional boundaries.

• A genuine team player: Happy to collaborate, assist colleagues, and support the wider family without ego.

• Calm under pressure: Able to remain composed, focused, and solution-oriented.

• Warm and personable: Someone who brings a positive attitude, good manners, and a natural willingness to help.

• Flexible and dependable: Comfortable with the mindset required to support a principal whose commitments extend beyond traditional business hours.

Schedule & Flexibility

This is a full-time position requiring flexibility around the principal's professional, personal, and international commitments.

While the position will have a structured working schedule, the successful candidate must understand the importance of a 24/7 service mindset, with the willingness to accommodate occasional after-hours requests, changing priorities, international time zones, and short-notice travel.

The family values professionalism, mutual respect, clear communication, and a positive working environment.

Compensation & Benefits

The family is offering a competitive annual salary of $150,000–$180,000, depending on experience and qualifications.

The compensation package includes:

• Medical, dental, and vision insurance.

• Two weeks of paid vacation annually.

• One week of paid sick leave.

• Opportunity to work closely with a highly respected, internationally connected principal.

• A professional, respectful, and appreciative working environment.

• The opportunity to establish a long-term relationship with a wonderful family.

The Opportunity

This is a fantastic opportunity for an accomplished Executive Personal Assistant who enjoys working at the highest level of private service.

The principal is exceptionally well-connected and respected internationally, with a busy professional and personal life that requires careful coordination, attention to detail, and outstanding administrative support.

We are particularly interested in candidates who have the confidence and experience to operate independently, the sophistication to navigate a highly visible international environment, and the humility to work collaboratively with others.

 

Qualified candidates who are based in California or open to relocating within the state are encouraged to apply.

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