PERSONAL ASSISTANT / EXECUTIVE ASSISTANT

Inman Park | Atlanta, Georgia
Temporary 2–3 Month Assignment | Potential to Become Full-Time
$400 to $600 Per Day D/O/E| Immediate Start

POSITION OVERVIEW

A wonderful private client based in Inman Park, Atlanta is seeking an experienced, highly organized, and proactive Personal Assistant / Executive Assistant to provide comprehensive administrative, personal, and lifestyle support.

Our client is a successful professional actor, small-business owner, and devoted father of two young daughters, ages four and six. He is a fun, engaging, positive, and personable individual who maintains a busy professional and personal life. As he enters an exciting new chapter, he is looking for an exceptional PA/EA who can help bring organization, structure, and consistency to his evolving lifestyle.

With a demanding professional schedule, business responsibilities, travel, household needs, and family commitments, the ideal candidate will be someone who genuinely enjoys making another person's life easier. A positive “can-do” approach is essential. Our client needs someone who can recognize what needs attention, take ownership, find solutions, and follow through without requiring constant direction.

Personality and chemistry will be important. The successful candidate should be upbeat, engaging, adaptable, approachable, and confident while maintaining excellent professional boundaries and complete discretion.

This is an excellent opportunity for an experienced PA/EA who thrives in a fast-paced, dynamic environment and enjoys managing the many moving parts of a busy individual's professional, personal, and family life.

The initial commitment is approximately two to three months, with the potential to transition into a permanent full-time position for an outstanding candidate.

EXECUTIVE & ADMINISTRATIVE SUPPORT

Responsibilities will include:

• Comprehensive calendar and schedule management
• Coordinating appointments, meetings, auditions, professional commitments, and personal engagements
• Managing correspondence and assisting with day-to-day communications
• Drafting and proofreading emails and other written correspondence
• Maintaining organized files, records, contacts, and administrative systems
• Providing administrative assistance with the principal's small-business interests
• Tracking deadlines, appointments, commitments, and outstanding action items
• Coordinating domestic and international travel, including flights, accommodations, transportation, itineraries, and logistics
• Preparing detailed travel schedules and ensuring the principal is fully prepared prior to departure
• Managing reservations, appointments, and personal bookings
• Assisting with expenses, receipts, invoices, and general administrative organization
• Liaising professionally with business contacts, representatives, and other professional relationships

PERSONAL & LIFESTYLE SUPPORT

This position will extend beyond traditional administrative responsibilities. The PA/EA should be comfortable stepping in wherever appropriate to keep the principal's life organized and running smoothly.

Responsibilities may include:

• Organizing personal belongings and clothing
• Assisting with packing and unpacking for professional and personal travel
• Coordinating clothing requirements for travel, auditions, meetings, events, and other engagements
• Working with and providing direction to the household's housekeeper
• Managing household vendors, maintenance providers, deliveries, and service appointments
• Following through on household projects and ensuring outstanding items are completed
• Running errands and coordinating personal purchases as needed
• Researching and arranging services, reservations, appointments, and other lifestyle needs
• Anticipating the principal's needs and proactively addressing issues
• Creating practical systems that bring greater organization and efficiency to everyday life

The ideal candidate will be someone who sees an unfinished task and naturally thinks, “I'll take care of it.”

FAMILY & CHILDREN'S SCHEDULE COORDINATION

Our client is a devoted father of two young daughters, ages four and six. While this is not a nanny position, the PA/EA will play an important role in helping coordinate the children's schedules and related logistics.

Responsibilities may include:

• Maintaining awareness of school, activity, appointment, and extracurricular schedules
• Coordinating calendars and logistics relating to the children
• Professionally and diplomatically assisting with scheduling communication involving the children's mother
• Ensuring important dates, activities, appointments, and commitments are accurately reflected on the principal's calendar
• Helping the principal remain organized around his responsibilities as a father while balancing his professional schedule

Excellent judgment, maturity, diplomacy, and communication skills will be essential.

ENTERTAINMENT INDUSTRY SUPPORT

Previous entertainment-industry experience is not required, but would be highly advantageous.

Candidates who have previously supported an actor, producer, executive, or entertainment professional may be particularly well suited.

Experience or familiarity with the following would be considered a plus:

• Audition scheduling and preparation
• Scripts and dialogue
• Reading opposite an actor during audition preparation
• Production schedules and call times
• Entertainment-industry confidentiality
• Coordinating travel and logistics associated with filming and production

IDEAL CANDIDATE

Our client is looking for someone who brings positive energy, excellent organizational ability, common sense, and a genuine desire to help.

The successful candidate will be intelligent, polished, resourceful, discreet, and exceptionally organized. They should be comfortable taking ownership of responsibilities and managing projects from beginning to end.

The ideal candidate will possess:

• Prior Personal Assistant and/or Executive Assistant experience
• A positive, energetic, and genuine can-do attitude
• Exceptional calendar-management and organizational skills
• Excellent written and verbal communication skills
• An excellent command of the English language
• Strong writing, proofreading, and correspondence abilities
• Excellent travel-planning and coordination skills
• Strong technology and administrative capabilities
• Experience coordinating vendors and household personnel
• Exceptional attention to detail and follow-through
• The ability to manage numerous moving parts simultaneously
• Strong judgment and the ability to prioritize effectively
• A proactive and solutions-oriented mentality
• Flexibility and comfort working within a fast-paced environment
• The confidence to take initiative without overstepping
• Professionalism when communicating with family members, business associates, household staff, and outside vendors
• Complete discretion and respect for confidentiality and privacy

The successful candidate should be someone who can read the room, adapt quickly, maintain a sense of humor, and remain positive when plans change.

This is not an environment for someone who needs every responsibility spelled out. Our client is looking for an individual who will take initiative, identify solutions, and enthusiastically embrace the opportunity to support him as he organizes and establishes this new chapter of his life.

POSITION DETAILS

Location: Inman Park, Atlanta, Georgia
Position: Personal Assistant / Executive Assistant
Term: Initial 2–3 month commitment
Compensation: Approximately $400 to $600 per day D/O/E
Start: Immediate
Long-Term Potential: Opportunity to transition into a permanent full-time position for an exceptional candidate

Candidates currently located in Atlanta and surrounding areas are strongly encouraged to apply.

CANDIDATE REQUIREMENTS

Due to the highly private and confidential nature of this position, all candidates must:

• Be legally authorized to work in the United States
• Successfully complete a comprehensive background check
• Successfully complete a drug screening
• Demonstrate the highest level of discretion, reliability, integrity, and professionalism
• Provide a minimum of three recent, outstanding, verifiable professional references

This is a unique opportunity for a talented PA/EA to work with a fun, engaging, and positive principal during an exciting period of transition. For someone who enjoys taking charge, creating organization, solving problems, and bringing a genuine can-do spirit to their work, this could be an exceptional opportunity.

APPLY FOR THIS POSITION