PA/EA Coral Gables, Miami CLOSED
A wonderful young family who just moved to Coral Gabels seek to hire a PA/EA with management abilties. The family is of US/Ukranian backgroud and would love an EA/PA who shares similar cultural values. The perfect candidate will have a minimum of five years of experience as a disciplined and forward-thinking private PA/EA working for a fast-paced UHNW or VIP family.
**Conversational Russian or Ukranian is required
We are seeking someone with longevity in prior positions, good knowledge of Miami ideally, and experience in coordinating multiple agendas and activities, polite, respectful, and without drama.
The candidate must have the ability to create detailed itineraries, think outside the box, and have a 24/7 mindset. This is a wonderful respectful family who appreciate hard work and are seeking a candidate who is looking for a long-term commitment.
Ideally have an established net-work in the Miami area, and must be resourceful.
Lifestyle management is a big portion of this role; must be flexible in terms of your working schedule.
The expectations of the personal assistant include:
- Running errands
- Travel as companion with the principal; must be passport-ready
- Sit in on meetings and take clear and concise notes.
- Tracking and receiving deliveries between multiple households
- Managing multiple calendars, meetings, and appointment reminders for the principal and her family and guests
- Ordering lunch/dinner/invites & RSVPs, coordination of planes, domestic staff with clear communication with corporate offices globally
- Detailed itineraries, and travel logistics, including booking flights, charters, restaurant reservations, and domestic and international travel
- Ensuring secondary residences and vacation homes are prepared for the principal's arrival and updating all staff of preference changes
- Supporting personal shopping, gifting, tracking of RSVP's, packing, and unpacking for travel, management of all passports/visas for the principal and their direct family
- Correspondence on behalf of the principal with contractors, staff, business associates, etc.
- Confident in the use of/ and updates to all computers, mobile devices, apps, documentation of codes/passwords etc.
- The ideal candidate will be highly tech-savvy
- Must be physically in good shape, have an air of confidence, and can represent our client in meetings
- Prior experience with stylists, working with and scheduling interior designers on a national and international level would be advantageous
- Must be highly detailed, have a 24/7 mindset, excellent work ethic, and enjoy a fast-paced, respectful work environment
- Prior experience working with security and secret services is welcomed
- Must have excellent driving skills
- Must be travel ready at moment’s notice
- Must have a valid driver’s license
Requirements:
- Must be professional, without drama, polite, respectful, and humble
- Must complete all applications promptly
- Must have verifiable references
Compensation:
- $110,000 to $150,000+ D/O/E annual salary D/O/E
- Full benefits package
- 2 weeks of paid vacation
- Must pass a criminal background and MVR check
