Full-time Executive Assistant - WPB, FL - CLOSED

Description

Position: Executive Assistant
Location: West Palm Beach
Type: Full-Time, Permanent
Compensation: $130,000–$160,000 annually, depending on experience + benefits

Overview:

A prominent and fast-paced family office based in Palm Beaches is seeking a highly skilled and experienced Executive Assistant to support the personal and professional affairs of the principals. This is an excellent opportunity for a polished, proactive, and detail-oriented candidate with a strong corporate executive support background, preferably within private service or high-net-worth environments.

Key Responsibilities:

Executive & Administrative Support:

• Manage complex calendars, scheduling, and appointments for the principals. Multiple calendar management experience. 
• Corporate charter - Planes, Yachts and car services.
• Provide administrative assistance such as writing/editing emails, drafting memos and proofread speeches, and preparing correspondence on behalf of the principals.
• Maintain comprehensive and accurate records, documents, and files.
• Prior experience working with security teams/secret service. 
• Filter and prioritize communications, visitors, and calls on behalf of the principals.
• Minute notes, summary of meetings and proof-reading highlight area of attention 
• Prior work as a paralegal or notary - highly desirable
• Plan and book detailed travel itineraries for both personal and business trips, including flights, accommodations, transportation, and on-the-ground logistics.
• Accommodate and plan detailed itineraries for Business leaders. Point of contact.
• Organize private events, social engagements, and meetings—including scheduling, catering, invitations, and on-site coordination.
• Oversee daily household operations, communicating with domestic staff.
• Schedule maintenance, oversee repairs, and ensure smooth operation of all estate-related activities.
• Assist with budgeting, bill payment, expense tracking, and light financial reporting.
• Perform minor accounting duties and support business-related administrative tasks.
• Handle a wide range of personal errands and requests, ensuring a seamless lifestyle for the principals and their family.

Confidentiality & Professionalism:

• Handle all sensitive matters with discretion, integrity, and professionalism.
• Represent the principals with grace, diplomacy, and a service-oriented mindset.

Qualifications:

• Bachelor’s degree required; higher education preferred.
• Minimum of 5 years of experience in a senior Executive Assistant or Personal Assistant role.
• Experience working with high-net-worth individuals, family offices, or luxury environments strongly preferred.
• Highly organized with the ability to manage multiple priorities under pressure.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work with discretion, tact, and professionalism.
• Technically savvy with proficiency in Microsoft Office Suite, Google Workspace, and household management software.
• Knowledge of the Palm Beach/Jupiter area and local vendors is a plus.
• Flexible schedule with the ability to work occasional evenings or weekends as needed.

Ideal Candidate Attributes:

• Proactive and resourceful with a “can-do” attitude.
• Exceptional attention to detail and follow-through.
• Confident decision-maker with excellent problem-solving skills.
• Self-starter who can work independently and collaboratively.
• Service-oriented mindset with a refined, polished demeanor.
• Multi- lingual - Spanish or other languages desirable qualities. 

Compensation & Benefits:

• Competitive salary ranging from $130,000 to $160,000, based on experience.
• Benefits package includes health insurance, paid time off, and other perks.

To Apply:

Please submit your résumé and a cover letter detailing your relevant experience and why you are an ideal fit for this Executive Assistant position.

APPLY FOR THIS POSITION