Personal Assistant/House Manager - Dubai, UAE

PERSONAL ASSISTANT/HOUSE MANAGER - DUBAI, UAE

House Manager  ·  Private Household

Dubai Hills, Dubai  ·  Full-Time  ·  Live-Out  ·  $120,000 – $140,000 USD DOE

THE OPPORTUNITY

A dynamic, well-traveled couple based in Dubai Hills is seeking a highly capable Personal Assistant with strong House Management skills to support their personal and household operations. The principals are engaging and of Russian background, with excellent English. They are seeking a polished, proactive professional who can seamlessly integrate into their lifestyle while maintaining the highest levels of discretion and professionalism

The couple reside in a beautifully maintained 10,000 sq. ft. home set across two floors, featuring three guest bedrooms, a primary suite, two office spaces, and thoughtfully designed outdoor living areas. The household does not include children or pets.

The environment is calm, organized, and refined in nature. The principals appreciate peace, discretion, and a well-run home that operates quietly and efficiently behind the scenes. This is not a heavily staffed or chaotic household — it is a private residence where attention to detail, emotional intelligence, and a proactive mindset will be deeply valued.

The ideal candidate will be highly organized, tech-savvy, emotionally intelligent, and capable of managing a fast-moving environment with calm efficiency. They should be polished, discreet, service-oriented, and entirely comfortable working in a home where one or both principals may be present throughout the day.

Candidates with prior experience in concierge services, luxury hospitality, yachting, or high-level private household or executive assistant roles are strongly encouraged to apply.

Please note: due to the principals’ specific internal dynamics, candidates who speak Slavic languages will not be considered for this particular opportunity.

KEY RESPONSIBILITIES

Personal & Administrative Support

• Manage complex calendars via Google Calendar and coordinate schedules for both principals
• Arrange detailed international travel, including flights, accommodations, itineraries, concerts, sporting events, and ground transportation
• Coordinate high-level luxury experiences — booking villas in the South of France, chartering private yachts and aircraft, securing private islands, Monaco Formula 1 VIP hospitality, Wimbledon front-row seating, and reservations at sought-after restaurants internationally
• Research global travel destinations and assist with leisure and lifestyle planning
• Make restaurant reservations and provide comprehensive concierge-level support
• Handle personal errands and day-to-day administrative tasks with efficiency and discretion
• Manage group communications and ensure clear, timely correspondence on behalf of the principals

Household & Operations Management

• Oversee the smooth daily running of the household alongside two housekeepers, a driver, and a chef (an additional hire is anticipated)
• Coordinate staff schedules, duties, and household standards to ensure consistent quality
• Ensure the residence remains organized, polished, and guest-ready at all times
• Manage household inventories and maintain efficient operational systems
• Liaise with vendors, contractors, and service providers while minimizing disruption to the principals’ daily lives

Financial & Organizational Duties

• Manage invoices, bill payments, and expense tracking with accuracy and timeliness
• Reconcile credit card statements and maintain clear financial records
• Oversee insurance renewals and compliance for vehicles and properties
• Maintain organized digital and physical filing systems with thorough documentation

Technical & Systems Management

• Utilize and manage smart home systems and remote access technology
• Maintain household manuals, passwords, and all operational documentation
• Ensure efficient use of apps, platforms, and communication systems across the household

CANDIDATE PROFILE

Prior experience as a Personal Assistant, Executive Assistant with concierge experience, or House Manager within a private household

• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously
• Tech-savvy with strong administrative and financial management skills
• Well-traveled with a genuine understanding of luxury lifestyle and international service standards
• Well-connected in Dubai, with knowledge of top restaurants, venues, and concierge services — highly desirable
• Polished, discreet, and calm under pressure
• Comfortable working in a private home environment with principals present throughout the day
• Naturally solution-oriented and adaptable — able to pivot at a moment’s notice without becoming overwhelmed
• Genuinely committed to service and invested in making life run smoothly behind the scenes

REQUIREMENTS

• Fluent English required
• Conversational French and/or Spanish highly desirable
• US Passport holders are encouraged to apply — work visas and relocation support will be provided for outstanding candidates
• EU candidates are also encouraged to apply
• Strong written and verbal communication skills
• Ability to manage multiple priorities while remaining organized, proactive, and composed

COMPENSATION & BENEFITS

Salary:  $120,000 – $140,000 USD, dependent on experience

Housing Stipend:  $24,000 – $26,000 annually

Medical:  Contribution provided

Paid Vacation:  2 weeks per year

Paid Sick Leave:  1 week per year

Travel:  One return flight to country of origin per year

Schedule:  Monday through Friday, with flexibility and availability as needed; some weekend coverage required depending on the principals’ travel and lifestyle needs

 

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