Executive Assistant/House Manager – Puerto Rico PLACED

Executive Assistant/House Manager – Puerto Rico

Job Overview:
An exceptional family in Puerto Rico is seeking a detail-oriented and proactive Executive Assistant/House Manager to oversee two properties within a gated hotel community. This role is open to relocation, and candidates with a command of Spanish or a meaningful connection to the island are strongly preferred. The family are quiet, reserved and private. 

Key Responsibilities:

• Prepare and serve informal breakfast, make coffee, and set a welcoming table when hosting guests.
• Manage inventories to ensure items are stocked, organized, and up to date, with reserves always available.
• Collaborate with a long-term senior housekeeper, support household operations.
• Assist with laundry, dry cleaning, and wardrobe organization across both residences - packing and unpacking.
• Oversee pantry and supply management for both properties, traveling ahead of the principal at times preparing a hotel or rental for his arrival ensuring all Wi-Fi and special requests are taken care of prior to his arrival.
• Maintain a meticulously organized and sanitized home, paying attention to details like sanitizing phones, TV remotes, and elevator buttons.
• Offer flexibility in scheduling to accommodate the family’s needs.
• Have excellent bookkeeping abilities, tech-savvy, manage personal and business calendars.
• Co-ordinate detailed travel logistics and itineraries. 
• Maintain house manuals, maintain and update SOP's.
• Clear understanding of personal space between the principal and service staff. 
• Ideally have connections on the island or have a connection to the island.
• Must understand island time, work ethic and navigate and manage construction projects. 
• Should be able to maintain financials, follow Act 60, quarterly reports, credit card reconciliation. 

Qualifications:

• Strong command of both English and Spanish (or a basic understanding with a willingness to improve).
• Ability to set a beautiful table and provide basic cooking skills.
• Excellent verifiable references.
• Positive, team-oriented attitude with no ego or pretension.
• Highly organized, timely, and detail oriented.
• Comfortable around dogs and children.
• Must be a collaborative team player and able to drive.
• Open to Chief Stew candidates who have strong organizational skills, management abilities 

Schedule:

• Monday through Friday with flexibility required.

Compensation and Benefits:

• Competitive salary: $110,000–$140,000 with a housing stipend.
• Medical contribution provided.
• Relocation assistance offered.

This is an excellent opportunity for a candidate with a passion for managing beautiful homes and ensuring seamless operations. If you are proactive, organized, and excited about this role, we’d love to hear from you!

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