Collection Curator & Asset Archivist (UHNWI Principal)- CLOSED

Collection Curator & Asset Archivist (UHNWI Principal)

USA with Extensive Global Travel

Responsible for the end-to-end management of the principal’s collectible assets, including documentation, preservation, acquisitions, and selective disposal, delivered to institutional standards with full oversight and control.

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Core Responsibilities

Inventory Creation & Management

• Build and maintain a centralized digital registry of all collectible assets
• Catalogue across watches, fine art, sculpture, and related categories
• Maintain standardized metadata, including:
  • Provenance
  • Purchase details and valuation history
  • Condition reports
  • Location and movement logs
• Conduct periodic physical audits

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Documentation & Archiving

• Travel across residences, storage facilities, and galleries
• Produce museum-grade photography and visual records
• Digitize certificates, appraisals, and historical documentation
• Maintain a structured and accessible archive

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Database Development & Control

• Design and manage a secure, searchable asset database
• Implement tagging, categorization, and reporting functionality
• Integrate insurance, valuation, and transaction data
• Ensure data integrity, redundancy, and strict access control

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Condition Monitoring & Preservation

• Conduct routine condition assessments
• Coordinate conservation, restoration, and specialist interventions
• Oversee storage, handling, and environmental standards

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Market Intelligence & Acquisition Support

• Monitor auction houses, galleries, and private markets
• Track inventory across Sotheby’s, Christie’s, Phillips, and key dealers
• Identify assets aligned with the principal’s collecting strategy
• Prepare concise acquisition briefs covering:
  • Historical context
  • Provenance
  • Comparable market data
  • Pricing guidance and bidding strategy

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Disposal & Sales Execution

• Identify assets for strategic divestment
• Manage the full sales process, including:
  • Timing and positioning strategy
  • Auction house/vendor selection
  • Fee and guarantee negotiation
  • Oversight of cataloguing and marketing
• Optimise outcomes across value, positioning, and discretion

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Logistics & Movement Tracking

• Oversee movement of assets across locations, storage, and exhibitions
• Coordinate shipping, installation, and security
• Maintain full chain of custody records

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Stakeholder Management

• Act as primary point of contact for auction houses, galleries, advisors, insurers, and storage providers
• Lead due diligence and execution across acquisitions and disposals

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Success Metrics

• Complete, accurate, audit-ready inventory across all assets
• Demonstrable value creation through acquisitions and disposals
• High-quality, actionable market intelligence delivered proactively
• Zero asset loss, mismanagement, or documentation gaps
• Efficient execution with leading market counterparties

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Candidate Profile

• Proven experience managing high-value private collections or within major institutions
• Academic background in art history, collections management, or a related field
• Strong network across auction houses, galleries, and dealers
• Commercial acumen, including buying and selling experience
• Exceptional attention to detail and organisational capability
• Ability to build structured systems from the ground up
• Absolute discretion and a highly execution-focused mindset

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Compensation & Structure

Full-time position. Compensation in the range of $150,000–$200,000, depending on experience. Travel expenses fully covered.

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